Privacy Policy – Interview Users

The service for handling interviews and simplifying the hiring process (the “Service”) is powered by Tengai AB on behalf of our client (“Controller” “they” “them” etc.). It’s important that the persons using the Service (“Users”)feel safe, and are informed about, how we handle User's personal data during the interview process. We strive to maintain the highest possible standard regarding the protection of personal data. We process, manage, use, and protect the User’s Personal Data in accordance with this Privacy Policy (“privacy policy”)

1. General

We are the processor in accordance with current privacy legislation. The user's personal data is processed with the purpose of managing parts of the recruitment process for our clients. Which part of the process that's being processed by Tengai might vary from case to case, but in general we process information at the beginning of the recruitment process.

2. Collection of personal data

We are responsible for the processing of the personal data that the Users contribute to the service, or for the personal data that we in other ways collect, with regards to the Service.
When and how we collect personal data
We collect personal data about Users from Users when Users;
  • Sign up for an interview through the service or otherwise, adding personal data about themselves either personally or by using a third-party source.
  • Provides identifiable data in the support chat (provided through the Service website)
The type of personal data collected and processed
The categories of personal data that can be collected through the Service can be used to identify natural persons from names and e-mails,  answers to questions asked through the interview, and other information that the user or others have provided through the Service. Only data that is relevant for the interview is collected and processed.
Purpose and lawfulness of processing
The purpose of the collecting and processing of personal data is to manage pre-screening interviews. The lawfulness of the processing of personal data is our legitimate interest to simplify and facilitate pre-screening interviews.
Personal data that is processed with the purpose of aggregated analysis, market research, or for maintenance of the Tengai Software is always made unidentifiable. Such personal data cannot be used to identify a certain User. Thus, such data is not considered personal data.
The consent of the data subject
The User consents to the processing of this personal data with the purpose of the Controller’s handling of their recruitment process. The User consents that personal data is collected through the Service when Users;
a)sign up for an interview through the Service, adding personal data about themselves either personally or that the Controller may use external tools to add additional information; and/or:
b)when contacting our support team.
The User consents to the personal data being collected in accordance with:
a) the above and
b) will be processed according to the below sections Storage and transfer and How long the personal data will be processed.
The User has the right to withdraw his or her consent at any time, by contacting the Controller or by withdrawing their information in the service. Using this right may, however, mean that the User can not use the Service.
Storage and transfers
The personal data collected through the Service is stored and processed in Sweden or within EU/EES or of a third country that is considered by the European Commission to have an adequate level of protection or processed by such suppliers that have entered into such binding agreements that fully complies with the lawfulness of third-country transfers (as EU's SCC:s 2021) or to other supplies where the adequate safeguards are in order to protect the rights of the data subject whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed at the Controller.
How long will the personal data be processed?
If a User does not object, in writing, to the processing of their personal data, the personal data will be stored and processed by us as long as we need it necessary for the purposes stated above. Note that a User may be interested in future recruitment and for this purpose, we may store User’s Personal Data until they are no longer of value as potential recruitments at the Controllers. If you as a User wish not to have your Personal Data processed for this purpose (future recruitment) please contact us using the contact information at the Controller.

3. Users’ rights

Users have the right to request information about the personal data that is processed by us, by notifying us in writing, using the contact details when applying for the job at the Controller. Users have the right to one (1) copy of the processed personal data which belongs to them without any charge. For further demanded copies, Controller has a right to charge a reasonable fee on the basis of the administrative costs for such demand.
Users have the right to, if necessary, the rectification of inaccurate personal data concerning that User, via a written request, using the contact details of the Controller.
The User has the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances.
The User has the right to revoke any consent to processing that has been given by the User to Controller. Using this right may, however, mean that the User can not apply for a specific job or otherwise use the Service.
The User has under certain circumstances a right to data portability, which means a right to get the personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
The user has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her if the User considers that the processing of personal data infringes the legal framework of privacy law.

4. Security

We prioritize personal integrity and therefore work actively so that the personal data of the Users are processed with utmost care. We take the measures that can be reasonably expected to make sure that the personal data of Users and others are processed safely and in accordance with this Privacy Policy and the GDPR-regulation.
However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made at the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.

5. Transfer of personal data to third party

We will not sell or otherwise transfer Users’ personal data to third parties.
We may transfer Users’ Personal Data to;
  • our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service;
  • authorities or legal advisors in case criminal or improper behavior is suspected; and
  • authorities, legal advisors, or other actors, if required by us according to law or authority’s injunction.
We will only transfer Users’ personal data to third parties that we have confidence in. We carefully choose partners to ensure that the User’s personal data is processed in accordance with current privacy legislation. We cooperate with the following categories of processors of personal data; Tengai, who supplies the Service, server, and hosting companies, e-mail reference companies, information-sourcing companies, analytical service companies, and other companies with regards to supplying the Service.

6. Aggregated data (non-identifiable personal data)

We may share aggregated data with third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.

7. Cookies

When Users use the Service, information about the usage may be stored as cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as a computer, mobile phone, or tablet, when using the Service. We use cookies to improve the User’s usage of the Service and to gather information about, for example, statistics about the usage of the Service. This is done to secure, maintain and improve the Service. The information that is collected through the cookies can in some instances be personal data and is, in such instances, regulated by our Cookie Policy.
Users can at any time disable the use of cookies by changing the local settings on their devices. Disabling cookies can affect the experience of the Service, for example disabling some functions in the Service. 

8. Changes

We have the right to, at any time, make changes or additions to the Privacy Policy. The latest version of the Privacy Policy will always be available through the Service. A new version is considered communicated to the Users when the User has either received an email informing the User of the new version (using the e-mail stated by the User in connection to the use of the Service) or when the User is otherwise informed of the new Privacy Policy.
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